Call for Applications: Subaward Manager

Do you care about democracy and freedom around the globe? Do you envision a world free from the false hope of communism? Authorized in 1993 by a unanimous Act of Congress, the Victims of Communism Memorial Foundation (VOC) is an educational, research, and human rights nonprofit organization devoted to commemorating the more than 100 million victims of communism around the world and to pursuing the freedom of those still living under totalitarian regimes. 

VOC is seeking a full-time Grants Manager to join the organization’s Finance and Compliance team in Washington, DC. 

Key Accountabilities & Essential Functions  

This position works on the finance team and directly with programs to track and review all payment requests and sub-contracted work for all activities related to US Government (USG) grants to ensure allowability, supporting documentation, and verification of work performed. This position drafts all grant consulting and subaward contracts with the program lead and assists in all USG compliance requirements. This position reports to the Director of Grants and Finance. 

Responsibilities include:

-Monitor, track, and review financial activity and compliance for USG-funded subawards, consultants, and vendors to ensure costs are accurate, allowable, reasonable, allocable, properly documented, and aligned with applicable award terms and approved project budgets and funding periods. 
-Partner with program teams to develop and review contracts, subawards, and agreements for subrecipients, consultants, and vendors, ensuring appropriate terms, documentation, and compliance requirements are incorporated. 
-Serve as the reviewer and coordinator for payments, reimbursements, and advances charged to USG-funded projects. Verify that requests are complete, accurate, adequately supported, and compliant with organizational controls and USG regulations.  
-Ensure complete and organized financial and supporting documentation is maintained in the organization’s accounting and compliance systems to support the annual financial statement audit and Single Audit. 
-Assist with annual audit and Single Audit processes. 
-Collaborate with the Director of Grants & Finance, the M&E Specialist, Program Directors, and program teams to monitor and maintain financial and regulatory compliance across all USG-funded projects. 
-Coordinate and lead quarterly budget meetings with teams on grant spending. 
-Prepare quarterly financial reports for review and submission to USG grant management and reporting systems. 
-Support ongoing financial compliance, monitoring, and internal controls for all USG-funded projects, including identifying and addressing potential compliance issues in coordination with program and finance leadership. 

Required Skills and Experiences 

-Five to seven years of experience working with USG grants, specifically with financial management and compliance requirements, including applicable federal regulations, award terms, and cost principles. 
-Experience working with USG foreign assistance funding. 
-Experience reviewing financial transactions, invoices, reimbursements, advances, and supporting documentation for compliance with grant requirements. 
-Strong attention to detail and ability to identify missing, inaccurate, or potentially non-compliant documentation. 
-Experience maintaining organized financial records and supporting documentation in preparation for financial audits and Single Audits. 
-Ability to monitor grant expenditures against approved budgets and identify discrepancies, unusual charges, or potential compliance concerns. 
-Excellent written and verbal communication skills and the ability to work effectively with all staff supporting USG grants, including finance, program, monitoring and evaluation, and senior leadership teams. 
-Proficiency with Microsoft Excel and other financial, accounting, grant management, or document management systems. Experience with Quick Books accounting software and Bill.com is preferred but not required. 
-Demonstrated ability to handle confidential financial information with discretion and professionalism. 
-Strong familiarity with 2 CFR Part 200 (Uniform Guidance) and federal grant requirements related to allowable costs, documentation, procurement, subawards, and financial reporting. 
-Experience supporting subrecipient monitoring, including risk assessments and review of subaward documentation, invoices, financial reports, and compliance requirements. 
-Experience with USG financial reporting systems and quarterly or periodic federal grant reporting. 
-Experience supporting organizations subject to a Single Audit. 
-Familiarity with nonprofit accounting, restricted funds, grant accounting, and budget-to-actual analysis. 
-Experience working in an international nonprofit or other environment involving multiple programs, funding sources, currencies, or implementing partners. 

Benefits: Full-time employees receive a comprehensive benefits package. 

Please apply with resume and cover letter to gabriela.sandoz@victimsofcommunism.org and ilona.teleki@victimsofcommunism.org. Applications will be accepted until the position is filled.