Call for Applications: Events Manager and Museum Operations

Overview
This role is responsible for the overall logistics, coordination, planning, and execution of
events with internal and external partners of the Museum, as well as visitor experiences at
the museum for specialty events. Diplomatic community and international partner
organization engagement occurs on a frequent basis. This role also drives VOC’s day-to-day preparedness for events that move our mission forward. The position reports and
advises the Chief Operating Officer.

Key Responsibilities

Event Management and Execution

• Conceptualize, manage, plan, and execute signature events (e.g., 4-5 per year).
• Manage the full lifecycle of approximately 50 internal and external events annually, including vendor selection, venue coordination, and on-site setup.
• Serve as the lead manager for multiple signature events.
• Coordinate and manage contract negotiation for museum event venue rentals.
• Manage audiovisual operations for events.
• Oversee speaker travel, logistics, security walkthroughs, and collaboration with
  advance teams and security details.
• Create, plan and calendar event communications in partnership with our development and communications teams.
• Analyze event data to create after action reports.

Museum Operations

• Manage audiovisual operation and support for exhibits and event technology.
• Manage vendor and contractor coordination and ensure completion of contracted
  statement of work.
• Supervise staff and interns, including day-to-day oversight and training (e.g., front
  desk operation and museum tours).
• Assist in the design, research, and installation of temporary museum exhibits.
• Manage exhibit curation, installation, and execution of related events which can be
  several depending on the exhibition.
• Develop coalition, partnership, and educational opportunities aligned with
  the exhibition.

Qualifications & Experience

• 3+ years working events as an assistant, coordinator or lead planner.
• Friendly and polished demeanor.
• Ability to work in team environments yet be independently motivated.
• Onsite 4 days a week with the 1 remote workday.
• Weekend and evening work will be occasionally required.
• Proven ability in coordinating and executing a high volume of events.
• Strong organizational and logistical skills.
• Proficiency in managing staff, interns, and vendors.

To Apply

• Please email info@victimsofcommunism.org with your current resume, salary requirements, and three references that we may call (one reference may be personal).